On-Campus Recruiting Policies

On-Campus Recruiting & Offer Policies

Offer Policy

Exploding offers and bonuses put enormous pressure on our students to make a decision before they have completed the interviewing process. Most students are not ready, nor should they be, to make a final decision before completing all of their interviews. Furthermore, students with exploding offers are calling other employers in an attempt to arrange early interviews, thus greatly inconveniencing those firms. Regrettably, pressure to accept early makes it harder for us to enforce our policy against reneging.

If you make full-time offers at the end of the summer to interns returning for their final year, we ask that you give them until Tuesday, October 28, 2014 so that these students may participate in on-campus recruiting. Please note that this policy pertains to other students whom you may have interviewed over the summer as well. If you make full-time, post-graduate offers to students through fall recruiting (for summer 2015 start dates), we ask that you give these students three weeks or until Monday, December 1, 2014, whichever is later, to decide, and that offers made on or after January 1, 2015 be held open for two weeks.

If you are interviewing for summer interns, internship recruiting begins on February 2, 2015. Employers must give interns until Monday, February 23, 2015, or one week, whichever comes later, to decide on offers. Internship offers extended during the fall semester to students studying abroad during the spring semester should also be held open until this date, as should return internship offers extended to students who interned with your organization during the Summer of 2014.

Note that during the 2014-2015 year we will continue to allow internship recruiting in the fall for computer science or engineering internships only between November 3rd and November 21, 2014. Companies recruiting for technical or engineering internships during November should give students four weeks, or until December 22, 2014 (whichever is later) to decide whether to accept the opportunity.

In some cases, students may ask for extensions beyond these deadlines; we hope you can accommodate them. We would also like to request that no large exploding bonuses be offered for early acceptances. We ask that if there is a sign-on bonus, it be honored whenever the student accepts the offer. Most employers have been very understanding and willing to give our students the time they need. We appreciate your cooperation in the past, and ask for your flexibility in the future.

First Round Interview Locations

All first round interviews should be scheduled in our On-Campus Recruiting Interview Suite, or in the nearby Inn at Penn, and not in Center City hotels.  If you wish to do a first-round schedule outside of these two venues during the first four weeks of fall recruiting, or during the first two weeks of internship recruiting, please speak to Patricia Rose, Director of Career Services, before scheduling.

Second Round Interview Policy

In order to eliminate the cancellation of first round interviews, we have instituted a second round interview policy. During Fall 2014 recruiting, please do not hold second round interviews inside or outside of Philadelphia on September 16, 17, 18, 22, 23, 24, 29, 30 and October 1, 2, 6, 7 or 8. Please do not hold second round interviews outside of Philadelphia on October 15, 16, 20, 21, 22, 23, 27, 28, 29, 30 or 31. Please be as flexible with students as possible in scheduling times. Students should not be asked to cancel a first round interview at the last minute in order to make a second round. (We strongly encourage you to schedule second round interviews in Philadelphia at the Inn at Penn as it is much more convenient for students than Center City hotels.)

Please adhere to the following schedule for second round interviews during internship recruiting:
First round interviews only. No second round interviews either on or off-campus on February 2, 3, 4, 5, 9, 10, 11 or 12. No second round interviews outside of Philadelphia on February 17, 18 or 19.

Please see the notes column of the 2014-2015 On-Campus Recruiting Deadlines Calendar for information regarding recruiting dates.

On-Campus Recruiting Inclement Weather Policies

Inclement weather often disrupts travel, or otherwise makes it difficult for recruiters and students to reach our offices. The University of Pennsylvania makes every effort to remain open if conditions on campus and in the area permit. From time to time, however, weather conditions are so extreme or hazardous that normal administrative and academic operations are suspended, and only essential services are provided. For information on the operating status of the University in the event of severe weather, call 215-898-MELT (6358).

Below are our protocols in the event of severe weather.

  • As long as the University remains open, the OCR Interview Facility will be open for campus visits. If interviewers are delayed or not able to reach campus, the organization may choose to:
              1) conduct interviews as scheduled via phone/skype/videoconference or
              2) reschedule campus interviews for the next available date.
    The employer must communicate travel problems to the OCR Managers as soon as possible. The OCR Managers will then communicate any updates/changes to affected students.
  • If the University closes due to inclement weather, the OCR Managers will communicate to affected employers as soon as possible. Organizations may choose to:
              1) conduct interviews as scheduled via phone/skype/videoconference or
              2) reschedule campus interviews for the next available date.
    The OCR Managers will then communicate any updates/changes to impacted students. If an employer has already traveled to the Philadelphia area and wishes to conduct in-person interviews despite the weather, please note that we cannot require students to travel to our On Campus Recruiting Interview Suite if the University is closed. The OCR Managers will make every effort to keep the facility open for employers, but we cannot guarantee this option *AND* students must be given the option to interview via phone/skype/videoconference regardless (in case they cannot travel safely to the interview facility).

Confidentiality Policy

All materials received from our students (letters, resumes, transcripts, via email or hard copy), should be shared only with those persons at your firm involved in the hiring process. Please do not forward emails from students to others inside or outside your organization. Forwarding these messages not only causes embarrassment for applicants; it also creates a negative impression of your organization.

Alcohol and Recruiting Policy

We know that you are anxious to host students in as gracious a manner as possible during the recruiting process, but please do not serve alcoholic beverages. Serving alcohol to underage individuals is against the law in the Commonwealth of Pennsylvania, and in other states. While it is not illegal to serve alcohol to those 21 or over, it puts all students in an uncomfortable position, as they may feel pressured to drink whether they want to or not. By serving alcohol, you are giving the impression that drinking is a requisite part of the work environment at your organization. Students who, for personal or religious reasons, do not drink may be dissuaded from accepting employment with your firm. Furthermore, please do not hold recruiting events in bars or clubs.

These requests are in keeping with University policies, and the policies of the National Association of Colleges and Employers. Please let us know if you have any questions.

Non-Discrimination Policy Statement

The University of Pennsylvania values diversity and seeks talented students, faculty and staff from diverse backgrounds. The University of Pennsylvania does not discriminate on the basis of race, sex, sexual orientation, gender identity, religion, color, national or ethnic origin, age, disability, or status as a Vietnam Era Veteran or disabled veteran in the administration of educational policies, programs or activities; admissions policies; scholarship and loan awards; athletic, or other University administered programs or employment. Questions or complaints regarding this policy should be directed to: Executive Director, Office of Affirmative Action and Equal Opportunity Programs, Sansom Place East, 3600 Chestnut Street, Suite 228, Philadelphia, PA 19104-6106 or by phone at (215) 898-6993 (Voice) or (215) 898-7803 (TDD).