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On-Campus Recruiting

< On-Campus Recruiting

The On-Campus Recruiting Process

Recruiting for the Fall Term begins Tuesday, September 24, 2013 and ends Friday, December 6, 2013. Spring Term full-time interviews begin Wednesday, January 15, 2014 and ends Wednesday, April 30, 2014. Interviewing for summer internships begins Mondayday, February 3, 2014 and ends Wednesday, April 30, 2014, with designated recruiting dates between February 3rd and February 13th (except for February 7th and 14th) being reserved exclusively for summer internship interviews.

To assist you in choosing your recruiting dates, a schedule of recruiting dates can be found here.

All first round interviews should be scheduled in our on-campus recruiting suite, or in the nearby Inn at Penn Hotel, and not in Center City hotels.  If you wish to do a first-round schedule outside of these two venues during the first four weeks of fall recruiting, or during the first two weeks of internship recruiting, please speak to Patricia Rose, Director of Career Services, before scheduling.

We look forward to working with you in the coming year. If you need additional information about our services, or if you wish to discuss your firm's on-campus recruiting strategy, please do not hesitate to call us.

Fill out the Reservation Request Form in PennLink

PennLink, part of the NACElink system, is the online recruiting system used by the University of Pennsylvania. In order to schedule a recruiting visit you must register in PennLink first. You may also use PennLink to schedule Information Sessions, register for career fairs, and post job listings.

Once registered simply click the "Request New OCR Interview Schedule" link from the Quick Links list or choose the "On-Campus Recruiting" tab at the top of the page. Fill out all of the required fields and we will get back to you within 2 business days to confirm a date.

The following information is provided to assist you with completing your interview reservation request form. We hope the information herein will be helpful to you in identifying your needs and in planning for your recruiting visits.

Please note: Requests are processed in the order received. While we cannot guarantee the date you request will be available, we will make every effort to help you find a suitable date.

A typical 30-minute schedule allows for 14 half-hour interview slots beginning at 8:30 a.m. and ending at 5:30 p.m., Monday through Friday (two 15-minute breaks and a 90-minute lunch break are built into the schedule). A 45-minute schedule is normally comprised of nine interview slots (with two 15-minute breaks and a 90-minute lunch break).

Please note that the form will ask you to provide the duration of the interview. This is designed to help us in scheduling rooms--for example, employers holding 30-minute back-to-back interviews generally require two interviewing rooms for this purpose.

OCR Models

• None - Room Reservations Only (reserves a room with no interview schedule attached)
• Preselect to Alternate (allows alternate students to sign up for available time slots if all preselected students do not sign up)
• Open (allows any student to sign up for available time slots)
• Resume Collect (allows you to collect students resumes without an on campus interview schedule)

Note: the most commonly used OCR model is “preselect to alternate" (selecting adequate alternates will help ensure that you have a full interview schedule)

Important Notice: Rooms get booked quickly in the room reservation process. Date requests will be honored in the order in which they are received.  We will assign fall and spring requests based on the time we receive them.  Please note, however, that you will need to enter separate requests for each recruiting date you desire.  While we cannot guarantee the date you request will be available, we will make every effort to assist you with alternate choice dates.  If you encounter any technical difficulties with your submission please contact us and we will be happy to walk you through the process.

• Please visit the following website: http://www.vpul.upenn.edu/careerservices/employers/ocr.html
• After you log into PennLink, click on “Request New OCR Interview Schedule”
• Complete and submit the Schedule Request form
• You will receive a confirmation e-mail once your recruiting date is confirmed

Please see our Recruiting Calendar for a complete listing of available interview dates and recruiting deadlines for the 2011-2012 season. You'll be asked to give four choices of dates for each permanent and summer position. Please note that providing us with a selection of dates enables us to better accommodate you.

Finally, you may want to review our recruiting policies (listed below).

Reservation Fees

There will be a reservation fee of $100 each for the first two rooms (per day). Each additional room is $25. Due to high demand for the rooms in our recruiting suite, we are capping the number of rooms employers may reserve there to 15 per organization per day. (There is no charge for the first two rooms for non-profit organizations. Additional rooms are $25 each.) Reservation fees are billed at the time of registration. Please note: Room reservation fees will not be refunded if cancellations are made after the resume submission period begins.

Employer Information Session (EIS)

After your date has been confirmed you may request an Information Session or Presentation through PennLink, listed under the "Events" tab at the top of the page.

• OCR Employer Information Sessions (EIS)

The Day of your Visit

Most visits, unless taking place at the Inn at Penn, will take place in our On-Campus Recruiting Suite. Leonard A. Lauder Career Center, Suite 90, McNeil Building, 3718 Locust Walk, Philadelphia, PA 19104-6209. When you arrive you will be greeted at the front desk and escorted to your interview room. Our facility opens at 7:45 a.m. and we offer a continental breakfast in the morning and a snack tray in the afternoon. We also have a computer lab and wireless access for your laptop. We will have a final copy of your schedule along with student resumes who have signed up to be interviewed in a folder with additional information. Some students who may not have been invited to interview may have submitted their resumes as an add on request. These resumes will also be included in your schedule folder. Please review those candidates and let us know at the front desk whether or not you would like to interview them to fill any openings you may have on your schedule and we will contact those students for you.

We're looking forward to working with you!

Recruiting Policies

Offer Policy

Exploding offers and bonuses put enormous pressure on our students to make a decision before they have completed the interviewing process. Most students are not ready, nor should they be, to make a final decision before completing all their interviews. Furthermore, students with exploding offers are calling other employers in an attempt to arrange early interviews, thus greatly inconveniencing those firms. Regrettably, pressure to accept early makes it harder for us to enforce our policy against reneging.

If you make full-time offers at the end of the summer to interns returning for senior year, we ask that you give them until Tuesday, October 29, 2013 so that these students may participate in on-campus recruiting. Please note that this policy pertains to other students whom you may have interviewed over the summer as well. If you make full-time, post-graduate offers to students through fall recruiting (for summer 2014 start dates), we ask that you give these students three weeks or until Monday, December 2, 2013, whichever is later, to decide, and that offers made on or after January 1, 2014 be held open for two weeks.

If you are interviewing for summer interns, internship recruiting begins on February 3, 2014. Please give interns until Monday, February 24, 2014, or one week, whichever comes later, to decide on offers. Internship offers extended during the fall semester to students studying abroad during the spring semester should also be held open until this date, as should return internship offers extended to students who interned with your organization during the Summer of 2014.
Note that during the 2013-2014 year we will have a pilot program to allow internship recruiting in the fall for computer science or engineering internships only between November 4th and November 22, 2013.  Companies recruiting for technical or engineering internships during November should give students four weeks, or until December 23, 2013 (whichever is later) to decide whether to accept the opportunity.

In some cases, students may ask for extensions beyond these deadlines; we hope you can accommodate them. We would also like to request that no large exploding bonuses be offered for early acceptances. We ask that if there is a sign-on bonus, it be honored whenever the student accepts the offer. Most employers have been very understanding and willing to give our students the time they need. We appreciate your cooperation in the past, and ask for your flexibility in the future.

First Round Interview Locations

All first round interviews should be scheduled in our on-campus recruiting suite, or in the nearby Inn at Penn, and not in Center City hotels.  If you wish to do a first-round schedule outside of these two venues during the first four weeks of fall recruiting, or during the first two weeks of internship recruiting, please speak to Patricia Rose, Director of Career Services, before scheduling.

Second Round Interview Policy

In order to eliminate the cancellation of first round interviews, we have instituted a second round interview policy. During the fall, please do not hold second round interviews inside or outside of Philadelphia on September 24, 25, 26, 30 and October 1, 2, 3, and 7, 8, 9. Please do not hold second rounds outside of Philadelphia on October 21, 22, 23, or 24.  Please be as flexible with students as possible in scheduling times. Students should not be asked to cancel a first round interview at the last minute in order to make a second round. (We strongly encourage you to schedule second round interviews in Philadelphia at the Inn at Penn as it is much more convenient for students than Center City hotels.)
Please adhere to the following schedule for second round interviews during internship recruiting:
First round interviews only.  No second round interviews either on or off-campus on February 3, 4, 5, 6, 10, 11, 12, or 13.

Confidentiality Policy

All materials received from our students (letters, resumes, transcripts, via email or hard copy), should be shared only with those persons at your firm involved in the hiring process. Please do not forward emails from students to others inside or outside your organization. Forwarding these messages not only causes embarrassment for applicants; it also creates a negative impression of your organization.

Alcohol and Recruiting Policy

We know that you are anxious to host students in as gracious a manner as possible during the recruiting process, but please do not serve alcoholic beverages. Serving alcohol to underage individuals is against the law in the Commonwealth of Pennsylvania, and in other states. While it is not illegal to serve alcohol to those 21 or over, it puts all students in an uncomfortable position, as they may feel pressured to drink whether they want to or not. By serving alcohol, you are giving the impression that drinking is a requisite part of the work environment at your organization. Students who, for personal or religious reasons, do not drink may be dissuaded from accepting employment with your firm. Furthermore, please do not hold recruiting events in bars or clubs.

These requests are in keeping with University policies, and the policies of the National Association of Colleges and Employers. Please let us know if you have any questions.

Updated March 2013.

All registration requests will be held in strict confidence.

NON-DISCRIMINATION POLICY STATEMENT

The University of Pennsylvania values diversity and seeks talented students, faculty and staff from diverse backgrounds. The University does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national or ethnic origin, age, disability or status as a disabled or Vietnam Era veteran in the administration of its educational policies, programs, or activities, admissions policies and procedures, scholarship and loan programs, employment, recreational, athletic or other University administered programs. Questions or concerns regarding the University's equal opportunity and affirmative action programs and activities or accommodations for people with disabilities should be directed to the Director of Affirmative Action, 1133 Blockley Hall, 418 Service Drive, Philadelphia, PA 19104-6021 or (215) 898-6993 (Voice) or (215) 898-7803 (TDD).