Doctoral Students & Postdocs

Connect with Us

There are a variety of ways in which you can connect with us, and many different resources that you can use to help you during your job search. The following information will detail the types of appointments we offer, and help you to make the most of these meetings by recommending specific ways in which you can be prepared ahead of time.

Career Services works with doctoral students in all schools, with the exceptions of the Law School, the School of Dental Medicine, the School of Veterinary Medicine and students in the Perelman School of Medicine pursuing only MDs.

Additionally, Career Services works with the following postdoctoral fellows:

  • Current Biomedical postdocs in Biomedical Postdoctoral Programs
  • Current postdocs in Graduate Division of Arts and Sciences
  • Current postdocs in the School of Engineering and Applied Science

Note: We are not able to see research associates or former postdocs, unless they are Penn alumni/ae.

Navigate this Page:

Appointments & Walk-Ins by Counselor
List of Additional Services
Email Lists

Appointments & Walk-Ins

School of Engineering Doctoral Students Seeking Jobs in Industry

Graduate School of Education, Social Policy and Practice, and Nursing Doctoral Students
Doctoral students and Postdocs in: Annenberg, Arts & Sciences, Design, Medicine, SEAS (Seeking Academic/Research Positions), and Wharton

Career Services counselors are available to discuss concerns regarding career planning and job hunting during appointments, walk-ins and mock interviews. Walk-in appointments are 15-minute meetings available on a first-come first-served basis, appointments are half-hour meetings scheduled in advance and mock interviews are one-hour practice sessions designed to sharpen your interviewing skills. Video recording is available for mock interviews upon request.

During walk-in times, counselors are available to answer your questions or review your documents during 15-minute time slots. Given the limited time, you should use walk-in appointments to get answers to specific questions you have, or to have a preliminary review of your job application materials. As it can take a while to read over application materials, the 15-minute walk-in slots do not allow for in-depth reviews of cover letters, CVs, resumes, teaching philosophies, or research statements. If you are looking for a more comprehensive review, or have more complex questions you need answers to, then set up an individual appointment with a counselor.

These times, and the specific counselors who are scheduled to take walk-ins each day, are subject to change. It is best to call ahead to confirm that walk-ins are being held.

QUICK TIP: Check out the Job Search Materials page on our website before your appointment, if you are interested in getting a review of your cover letter, CV, or resume. There are useful resources on this page that can help you develop a more effective draft that we can then review with you.



Rosette Pyne, Senior Associate Director

Jamie Grant, Associate Director

Tiffany Franklin, Associate Director

Katie Barlow, Administrative Assistant

Advisors are available to discuss concerns regarding career planning and job searching through half-hour appointments or on a walk-in basis. Walk-in advising blocks are 15 minutes long and are on a first-come, first-served basis. Please arrive at least 15 minutes before the start of each walk-in block in order to sign in. Walk-in sessions are in our offices in Suite 20 in the basement of the McNeil Building.

Appointments: To schedule an appointment in advance with a career advisor, visit Handshake or contact Katie at 215-898-3012. 

Fall 2016 Walk-ins Schedule: Beginning August 22, 2016

Monday - Thursday
10:00 AM - 11:30 AM
Monday - Thursday
2:00 PM - 3:30 PM
2:00 PM - 3:00 PM


Appointments must be scheduled via Handshake or by phone and not by emailing individual advisors. Please call during normal office hours (9am-5pm, Monday through Friday).

Sharon Fleshman, Senior Associate Director
Available by appointment

John Tuton, Career Advisor
Available by appointment on Mondays and Tuesdays

Esther Ra, Career Advisor
Available by appointment on Mondays and Thursdays

Nursing Walk-ins
Monday, 12pm-1pm

GSE Walk-ins
Tuesdays, 1:30pm-2:30pm

SP2 Walk-ins
Wednesdays, 2:30pm-3:30pm

For Doctoral Students and Postdoctoral Fellows in Annenberg, Arts & Sciences, Design, Medicine, SEAS (Seeking ACADEMIC/RESEARCH Positions), and Wharton

Appointments may be scheduled via Handshake or by phone and not by emailing individual advisors. Please call during normal office hours, 9am-5pm, Monday through Friday. Phone and Skype appointments are available for individuals who would not otherwise be able to access our advising services (due to geographical distance, for example).

NEW FOR 2017: If you would find it helpful to meet with a career advisor as a small group of Penn students/postdocs (maximum of 3 people), then you are welcome to request a group appointment. This might be helpful if you all have very similar questions or experiences you want to talk about. When calling to make an appointment, please state that this will be a group appointment and whether there will be 2 or 3 people in total. All group members must be eligible to use Career Services.

NEW SCHEDULE FOR WALK-INS (beginning May 30th, 2017)

The times and specific counselors who are scheduled to take walk-ins each day are subject to change. It is best to call ahead (215-898-7530) to confirm that walk-ins are being held.

Joseph Barber, Ph.D., Senior Associate Director
Available by appointment. 
Walk-ins 2-3pm on Mondays.

Helen Pho, Ph.D., Associate Director
Available by appointment.
Walk-ins 2-3pm on Tuesdays and Fridays.

Dianne Hull, Associate Director
Available by appointment.
Walk-ins 2-3pm on Wednesdays.

Marianne Lipa, Career Advisor
Available by appointment on Wednesdays and Thursdays.
Walk-ins 2-3pm on Thursdays

List of Additional Services

Email Lists / Listservs
Career Services counselors maintain humanities, social science and science distribution lists so that program, job and funding information can reach graduate students and postdocs quickly and directly. To see a complete listing of the lists we offer and to get instructions on how to sign up, please click here.

Programs and Workshops
We offer many programs on career options, job-hunting, and preparation for academic and post-academic careers. These include an annual Academic Career Conference, Faculty Conversations on the Academic Job Search and Academic Life, and the Job Search Series. Click here for a sample of program details, including archived presentations of past programs.

Academic Job Search Handbook
One copy of this complete guide to conducting a job search, including an extensive section on writing curriculum vitae and cover letters, is available to every Penn doctoral student and current postdocs (who have been postdocs for at least one year) for $10. (Retail price is $18.95). More information can be found here.

Practice Interview Sessions
You may schedule a video practice interview with a Career Services advisor, who will help you present yourself to employers more effectively. We will record the mock interview, and then playback your answers on the computer so that we can discuss how you did, and how you might use strategies to answer certain types of questions more effectively. Visit Handshake to schedule a 60-minute mock interview.

Alumni Career Networks
Approximately 2,000 alumni in more than 30 career fields can talk with you individually to discuss their work. To connect with a member of QuakerNet, click here. Additional resources are available on Career Services' main Alumni Menu.

Fellowship Information 
Current issues of The Grants Advisor are also available through the funding section of the Career Services website.

Job Listings, Internships, Summer and Part-Time Jobs
Permanent, summer, and part-time openings with employers interested in Penn students can be found online through Handshake, iNet and through our listservs.

Representatives from government and business conduct employment interviews with students who will graduate within the year. Click here to go to our On Campus Recruiting homepage. See one of the graduate counselors to discuss ways to work with the recruiting system. Career fairs are a good way to connect with employers in nonprofit, public service and private sector organizations. Click here for a list of our career fairs.