GIC Room Reservation Form

PLEASE NOTE: No reservation is final until you receive a confirmation within two business days.

Student groups are not billed for rooms and chairs during hours of operation. Other additional charges may apply and must be paid in advance. Non-VPUL entities will be charged for use of space.

All charges must be paid one week in advance for University affiliates, two weeks for non-university affiliated individuals and organizations. Some events may require a deposit.

Food and Beverages
There are no restrictions on catering. However, the center does not accommodate alcohol related events. You are responsible for your own clean-up and trash removal.

Questions? Please call (215) 898-3358, or stop by 3708 Chestnut St. during business hours.


Today's Date:

Contact Person:

Name of Organization/Department:

E-Mail: Phone: Select one:

PART II - EVENT INFORMATION

Facility requested (you may make up to three reservations on this form provided that all details of the event except date, room and time remain the same):

OFFICE HOURS 
Fall Hours:  Monday - Wednesday 9 am - 9 pm

           Thursday & Friday 9am - 5pm


  1. on Date
    Reservation begin time:
    Reservation end time: Note: All programs must end 15 minutes prior to closing
    Event begin time: Event end time:


  2. on Date
    Reservation begin time:
    Reservation end time: Note: All programs must end 15 minutes prior to closing
    Event begin time: Event end time:


  3. on Date
    Reservation begin time:
    Reservation end time: Note: All programs must end 15 minutes prior to closing
    Event begin time: Event end time:

Type of Event
meeting lecture conference reception party class other - please explain

Full Description of Event (Subject, Program, Titles, Guests, etc.)

Expected attendance:

Equipment Needed (select all that apply): TV VCR Easel Overhead Projector

Would you like your event/program to be advertised on the G.I.C. Events Calendar?
Yes No

Will alcoholic beverages be present/served at the event? (This information is required)
Yes No If yes, please complete this section.

 

Undergraduate groups: please print out the Alcohol Event Registration Form and
then use the back button to return here to complete the rest of your application.
Alcoholic beverages are not permitted in most campus facilities and kegs are not
permitted in any location.

Name(s) of person(s) who will dispense alcohol (must be 21 years of age or older):

Method of disposing of partially full or empty alcohol containers during and after the event:

Type and amount of alcohol available at the event:

Non-alcoholic beverages to be served:

Please check here to indicate that you have read/understand/agree to comply with the
University of Pennsylvania Alcohol and Drug Policy.

Rules & Obligations

Completing this form does not create a reservation for, nor does it constitute the Center's approval or confirmation of requested event services. This form shall not constitute a binding agreement for the use of the Greenfield Intercultural Center facilities until 1) all portions of this form have been completed, and 2) written confirmation has been received from GIC/Patricia Soria.

Please review the GIC Facility Reservation Policy for complete rules and regulations regarding facility usage.

  1. Completing this form does not create a reservation for, nor does it constitute the Center's approval or confirmation of requested event services until all portions of this form have been completed, and written confirmation has been received from the reservation coordinator.
  2. Payment must be made in full by the due date invoice, prior to the date of the event or your event will be cancelled.
  3. Organization is responsible for any damage to the facility incurred during their event.
  4. You are responsible for the returning the room to its original state.
  5. If applicable, kitchen must be cleaned after use. Trash bags containing food must be tied up and placed outside in trash receptacle behind building.
  6. You must end your event in timely manner, according to the time you have reserved.
  7. If special event services are deemed necessary and assigned by the Center, or if details of the event are altered by the Organization at any time, the Center has the right to reassign space or to cancel the original reservation.
  8. If rules are violated, Center staff reserve the right not to accept an individual’s/ organization's future request for room reservations.
  9. Organization must comply with all applicable Center and University policies, procedures, rules and regulations including, but not limited to, the University policies regarding Non-Discrimination, Classroom Guidelines, Use of Facilities, Open Expression Guidelines, and Code of Student Conduct.
  10. If you cancel your event, please notify the Center. If it is not canceled 48 hours or more prior to its proposed start time, you will be billed the full event amount.

If you would like to print your reservation request, please choose File/Print on your browser before clicking the Submit button. Submitting your request clears the form.

Questions? Please contact Patricia Soria or call (215) 898-3358 or stop by 3708 Chestnut Street during business hours 9am - 5pm.

 

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