Emergency Closing
The
University never officially stops operating. There are times, however,
because of emergency situations such as inclement weather when classes
may be cancelled and offices, except those providing essential services,
may be closed. In an effort to ensure the safety of our employees,
emergency conditions will be monitored so that a decision to close
can be made in a timely fashion.
Partial Closings
A partial closing is closing the University before the end of a normal
work day. Classes are not cancelled. The decision to partially close
is made by the Senior Vice President. Individual schools or units
should remain in operation and may not close independently prior to
a decision to partially close. The special information number 898-MELT
(6358) will be updated periodically to provide information regarding
the status of partial closing. This line should be called for current
information. If a decision is made to initiate a partial closing,
members of the Human Resources Council and other appropriate individuals
will be called by the Office of Human Resources.
Full Closings
A full closing occurs when classes are cancelled and University offices,
except those providing essential services, are closed. The decision
to close is made by the President and Provost in consultation with
the Senior Vice President. A full closing is communicated by way of
radio announcements and the special information number 898-MELT (6358).
The University emergency closing radio code numbers are 102 for a
full closing of day sessions and offices and 2102 for closing of evening
sessions.
Employee Absence
Unless notified that there will be a partial or full closing, employees
are to report for work at the normal time. If an employee is unable
to report at the normal time, he or she is expected to notify the
supervisor as early as possible so that departmental operations can
be maintained. Essential personnel are required to report to work.
Essential personnel should be identified in advance by their supervisor.
The following practices should be followed by supervisors to record
time lost when an employee is absent due to emergency situations:
- If the University is closed, employees are compensated and
the time lost during the period of the closing is not charged
to personal or vacation time.
- If the University is not closed, time lost is charged to personal
or vacation time as long as the absence is approved by the supervisor.
If the employee does not have personal or vacation days, he or
she may not be compensated for the time lost. Sick time may not
be charged unless the employee was out on sick leave prior to
the day lost due to inclement weather.
- If an employee requests permission to be released prior to
the time of a partial closing, the employee should be allowed
to do so and have the time lost for the remainder of the day charged
to personal or vacation time.
- Certain employees are required to work to maintain essential
services even though the University is closed. Essential personnel
who work when the University is closed are paid at their regular
rate of pay and in addition receive compensatory time equal to
the time worked after the University was closed. Compensatory
time earned should be utilized within the current fiscal year.
- Employees in collective bargaining units are governed by the
terms of their respective collective bargaining agreements.
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