Student organizations are responsible for ensuring that their budget contains sufficient funds to cover the cost of the event.
University organizations without an account number and non-University organizations must pay the estimated charges for their event at least
ten business days in advance. Payment may be made in cash, with a money order or with a cashier's check. If payment is made with a personal or corporate check, the check must be received
at least two weeks prior to the event.
Payment for event services may also be made with VISA, MasterCard, ATM card, credit card or American Express.
If all estimated charges are not paid in advance under the conditions outlined above, the event will be cancelled.
If the actual event charges exceed the estimated charges, the organization will be billed for the remaining balance. Payment must be made in full within thirty days of the billing date on the invoice or the organization will lose reservation privileges for the buildings until the account has been settled. A second invoice will be mailed at that same time and if payment is not made in full within thirty days of the billing date on the second invoice, all upcoming events for that organization will be canceled and reservation privileges will not be reinstated until the account has been settled.
Past due balances (and reservation status) will be carried over from year to year even if the leadership of the organization has changed.