Instructions for Submission of Health Information Fall 2016 and Spring 2017
The University of Pennsylvania requires all incoming full-time and all students living in campus housing to be compliant with these requirements. Students will submit this information via a secure website.
The deadline for submitting immunization records for incoming Spring 2017 students is February 15, 2017. Incoming spring students will be able to access this site by early January 2017.
Any student not complying with these requirements will have a block placed on their registration on February 20, 2017.
Once logged in, click on FORMS and complete:
- Notification of Privacy Practices
- Health History
- Immunizations (see instructions below)
- TB Risk Screening
Submitting your immunization records:
Important! Submission of your immunization information is a 3-step process. Please follow the instructions carefully and complete each step in the following order to ensure that your records are processed without delays.
Step 1. See Your Healthcare Provider
Have your medical provider complete the Immunization Worksheet. Please Note: The immunization Worksheet must include your provider's signature with title and copies your original immunization records.
Step 2. Enter your immunizations online.
Enter the information on the Immunization Worksheet into the online Immunizations form, as directed. After you complete the online immunizations form, you can upload your Immunization Worksheet and all other related documents to Student Health Service (SHS).
Step 3. Prepare your records for upload.
You can upload your immunization records, as well as the Immunization Worksheet but they must be in PDF format. If you cannot do this you can alternately fax them. Please fax to 215-746-0909.
IMPORTANT! Please DO NOT upload or fax your records until you finish entering your information online. Sending your records to us before entering them online will greatly delay processing.
Note: If you get a message indicating that the site cannot locate your student information, please try back in a few days. It sometimes takes time for the information to load into our systems from the registration system. If the problem persists, or if you have any problems please feel free to contact the Immunization Compliance Office at firstname.lastname@example.org or call us at 215 746 3535 option #4.
- Has your healthcare provider completed the Immunization Worksheet, including signing/stamping and contact information?
- Have you attached copies of original records/blood test reports with your Immunization Worksheet?
- Have you entered your immunization online before you have sent this to us by fax? If not you will have to contact us.
Frequently Asked Questions for Submission:
Frequently Asked Questions for Immunization