Registering Events With Alcohol

All student organizations are required to register social events with alcohol, regardless of whether the event will be held in an on-campus location (such as fraternity house or common space such as Houston Hall or The ARCH), off-campus residence, or third-party venue. Registration helps student groups manage risk, since registered events require hosts to provide bartenders and security. Student group leaders should submit the registration materials and await response from AOD and/or an advisor (if applicable). Student groups should not publicize any event until they have received formal approval from AOD.

Costs associated with hosting events with alcohol:

Student groups hosting events where alcohol is served must have professional bartenders serving at the bar and professional security checking IDs at the front door. Funding is available to all undergraduate and graduate student groups to assist with the cost of these services. All student groups will have these costs automatically subsidized for up to 4 events per semester. There is no separate application process to receive funds; AOD will automatically book and pay for these services upon approval of registration forms. After those 4 events, student groups are responsible for the costs of bartenders ($35/hr/bartender) and security where applicable ($34/hr for a pair). Please contact Jackie Radford, jamich@upenn.edu, with any questions.


REGISTRATION GUIDELINES AND FORMS:

 How to Register an Event With Alcohol (On-Campus Location or Off-Campus Residence) 

 How to Register an Event With Alcohol (Third-Party Venue) 

 Registration FAQ 

Information on Hosting Events with Alcohol in Perelman Quad Spaces

Graduate student organizations: Visit the GSC guidelines page


Registering Events Without Alcohol

Student organizations wishing to hold events without alcohol are required to register with AOD, regardless of whether the event will be held in an on-campus fraternity house, off-campus residence, or third-party venue. Registration of these events helps Event Observers and Penn Police identify and differentiate between activity each weekend. Student group leaders should submit the registration materials and await response from AOD and/or an advisor (if applicable). Student groups should not publicize any event until they have received formal approval from AOD. 

 How to Register a Dry Event (Alcohol-Free) 


Questions? Contact AOD's Program Coordinator, Jackie Radford: jamich@upenn.edu or (215) 573-3525