Employer Information Sessions and Coffee Chats

Scheduling Successful Coffee Chats and Employer Information Sessions

Coffee Chats:

Employer coffee chats (or office hours) allow for employers and students to connect informally for 1:1 or small group conversations. Coffee chats typically take place at local coffee houses near campus for a period of 2-3 hours. On-campus recruiting space may be requested for an additional fee but is subject to availability. OCR space is not available in September. Please inquire with the On-Campus Recruiting team.                              Coffee chats are "open" sign-ups interviews which means any student that is interested in learning more about your organization can sign up for an interview on a first come, first served basis. During coffee chats, students reserve a 20-minute time-slot to meet with your organization's representative(s). Conversations are informal and allow students to learn more about your organization, receive feedback on their resume, ask about your application process, and practice for interviews.

Scheduling Coffee Chats/ Office Hours:

We recommend employers contact the coffee house in advance to inquire about reserving space. Then, submit your request for coffee chats/office via the "interviews" tab on Handshake. Please specify the venue location and period of time when submitting your request. When your request has been approved, you will receive a confirmation email.

Employer Information Session:

An employer information session is an educational presentation that allows organizations to communicate their brand and mission, and describe opportunities and career paths with students. Employer information sessions are hour-long events, beginning on the hour, Monday to Thursday, from 4:00pm to 9:00pm. We ask all organizations, regardless of where your information session will be held, to adhere to our employer information session procedures. It is imperative that we be aware of all of your recruiting activities so that we may advertise them to our student body, facilitate your visit and assist, wherever possible, in avoiding scheduling conflicts. Please Note: We do not schedule competing employers in the same time-slot.

With more than 300 employer information sessions being conducted throughout the year, there is a great deal of competition for student attention. Planning an event that is appropriate for your firm's hiring needs and presence on campus is the best road to success. We strongly recommend that your organization schedules one employer information session representing the different functions for which you are hiring rather than a separate session for each function or division. You may want to discuss your plans with the Recruiting Manager.

Employer Information Session Dates to Remember:

  • Fall term 2018 employer information sessions focusing on full-time and internships opportunities will begin on Tuesday, August 28, 2018, which is the first day of fall term classes.
  • Spring term 2019 will begin on Wednesday, January 16, 2019, which is the first day of spring term classes.

Employer Information Sessions Processing and Promotional Fees:

In the upcoming 2018-2019 recruiting season, the processing fee for employer information sessions will be $200 per event. (The processing fee for non-profit organizations will be $50 per event.)  Processing and Promotional Fees are non-refundable.


Employer Information Session Procedures

Schedule your interview dates PRIOR to scheduling an information session, so you can plan the timing of your session accordingly. We find the most effective time to have your general employer information session is during the student resume submission period. It is imperative you be aware of recruiting deadlines and holidays that may affect participation at your event. Please see the 2018-2019 On-Campus Recruiting Deadlines Calendar and Penn Academic Calendar for recruiting deadlines and important university dates.
 
Requests to schedule employer information sessions during the 2018-2019 academic term will be accepted in Handshake (not via PennLink, email or telephone) beginning at 12:00 noon EDT on Wednesday, April 18, 2018 for corporate donors and participants of the 2018-2019 Career Services Support Program. All other employers may submit their requests starting Wednesday, May 9, 2018 at 12:00 noon EDT.
  • After logging into Handshake, request an employer information session from the "Events" section of the Handshake homepage.
  • Complete and submit the employer information session form. Make sure to include all fields. Be sure to select an alternate presentation date in the event your first choice is not available. You will need to complete a separate form for each presentation you wish to schedule.
  • Please be patient in awaiting your information session confirmation from the On-Campus Recruiting office.
  • If you are having an information session the Night Before your interviews, it is very strongly suggested that you contact all students on your schedules to invite them to attend - otherwise, they may think it is an optional event.
  • View our guidelines for arranging audiovisual support, catering, and the shipment of materials for employer information sessions.


Publicity & Marketing

  • Increase your brand visibility on our campus by participating in the Career Services Support Program. As an advanced-level supporter, your organization's logo will appear as a pin on the student portal of Handshake, our online recruiting system for one calendar year.
  • Your employer information session will be publicized online in the Career Services Information Session Calendar and in Handshake, our online recruiting system. This advertising is only done if your information session was coordinated through the On-Campus Recruiting office.
  • Advertise your session in The Daily Pennsylvanian, the online and print student newspaper. Printed ads placed a few days before and on the day of the presentation seem to get the most response. Internet advertising is also available, with online ads linking to your company's website or recruiting page.

For questions about employer information sessions not answered here, please contact us.


Coffee Chats

Employer coffee chats (oroffice hours) allow for employers and students to connect informally for1:1 or small group conversations. Coffee chats typically take place at localcoffee houses (make this a hyperlink) near campus for a period of 2-3 hours.On-campus recruiting space may be requested for an additional fee but issubject to availability. OCR space is not available in September. Please inquire with the On-campus Recruiting team.  During coffeechats, students reserve a 20-minute timeslot to meet with your organization'srepresentative(s). Conversations are informal and allow students to learn moreabout your organization, receive feedback on their resume, ask about yourapplication process, and practice for interviews.

Scheduling Coffee Chats/Office Hours

 

We recommend employers contact the coffee house in advance toinquire about reserving space.  Then, submit your request for coffeechats/office via the "interviews" tab onHandhake. Please specify the venue location and period of time when submittingyour request.  When your request has been approved, you will receive aconfirmation email.