PAC Handbook - Production
Under no circumstances is alcohol or other illegal substances to be present in any rehearsal or performance facility.
- Make Sure you have comp tickets for people who are working on your show. This includes lights and sound designers, photographer and videographers.
- PAC Exec members also receive 2 comp tickets to each of your shows.
- Any elected official - local, regional, national or international.
- Any Press other than UPenn (DP, Almanac, Yearbook, PennCurrent, etc).
- Anyone with a basic level of fame or public popularity.
- Due to space restrictions and the large number of groups, no group is guaranteed a solo show.
- Groups can choose to collaborate on a show together or request to share a space together. The latter will be at the discretion of PAC Exec.
- Collabs and Space Share will receive 10 more hours of tech time.
- Space Shares are comprised of an earlier show and a later show
- Each show during a Space Share may not exceed 90 minutes.
- Space Shares should have their shows spaced at least 2.5 hours apart to avoid audience congestion and traffic.
- All schedules and financial arrangements must be made prior to the show and be kept in writing
- It is the responsibility of both organizations to follow-up on financial matters to be certain that revenue is divided appropriately. (Keep in mind that most facilities will only transfer revenue to one account; the producing organizations must follow-up with OSA financial staff to divide proceeds.)
- If a PAC organization wishes to perform more frequently, they may not use any SAC allocated funds for said performance - that is, the space and all production costs must be secured and paid for by revenue (only if there is no SAC debt).
- Additional staffing for video taping
- Additional lighting or sound equipment beyond what is provided in the theatre.
- More than 7 microphones for a cappella groups
- LCD projectors and screens
- It is imperative that ticket transactions happen fairly and transparently with a same-time exchange of money for ticket.
- Online Tickets can be sold only through Ticketleap or Event Brite. NO online tickets can be sold if the show is in Annenberg and they are selling tickets for you on their site.
- All tickets for PAC recognized groups should include: "Alcohol is not permitted at this event."
- All shows in IGT, Irvine, and Houston Hall must have tickets printed by VPUL.
- It is illegal to oversell houses and student groups who do so are responsible for the consequences. You are responsible for not exceeding the seating capacity of any space.
- Students must meet with either the box office manager or the asst. box office manager before any tickets will go on sale. (This will be a separate meeting from the 4 and 2 week meeting with Jim Cackovic/Phil Haberek, occurring sometime after the 4 week meeting and before the 2 week meeting.)
- At that meeting, all ticketing information must be provided. No changes or updates will be accepted.
- A hard deadline will be set for comp lists at that time. If the deadline is missed, no comp list will be accepted.
- The company manager for the performance group is expected to be available for any ticketing questions or problems while tickets are on sale. (including prior to and during performances) If they are not, resolutions will be left to the sole discretion of the acting box office manager.
- Annenberg Center Live House Manager Kristina Bonaventure will assist you with house management issues in all Annenberg Center spaces.
Who Should Be Present
Time of Meeting
6 weeks prior to show
Laurie McCall, Michael Span
4 weeks prior to show
Laurie McCall, Michael Span
4 weeks prior to show
Iron Gate Theatre, Houston, Irvine Auditorium
3 & 2 weeks prior
4 weeks to order tickets and if in Houston Hall to discuss riser and other set up
4 weeks if using Irvine
Jim Cackovic/Phil Haberek and Kristina Bonaventure
4 weeks and 2 weeks for shows in Zell
Peter Whinnery can prepare you for any production meeting by explaining the expectations and assisting with design concepts and implementation.
- All groups must submit a complete Tech Rider at least 2 weeks before their show
- Collaborations and Space Shares must fill it out together
- Groups much provide AT MINIMUM light and soundboard operators and stage manager for each performance in IGT, the Prince, and Houston Hall Class of '49 at least 2 weeks before the show. If the minimum production staff is not met, the show will be cancelled.
- Tech Rider can be found here: http://www.dolphin.upenn.edu/pacshop/tech_rider.html
- If you are using stage firearms you must adhere to proper protocol. Namely:
- Designate one non-acting production staff member as a gun handler
- Schedule a meeting with Peter Whinnery to go over gun safety and training for the gun handler and any actor that interacts with the weapon
- Alert the Penn Police to the use of the firearms and when/where they will be used
- Coordinate with your technical advisor/venue manager on any additional space-specific guidelines
- All weapons used as props in any production must be inspected by Peter Whinnery or Phil Haberek before first use.
- Any sharp props such as knives, pokers, tools, etc must also be vetted by Peter Whinnery or Phil Haberek prior to first use.
- All potentially flammable or explosive pros must be inspected and approved by Peter Whinnery or Phil Haberek prior to first use.
- No open flame or smoking is allowed in any performance space
- All weapon props should be regulation theater props and there for not dangerous such as plastic, collapsible, or fake.
- Any objects that were not vetted and cause bodily harm during rehearsal or production will result in loss of show privileges at the very least.
- Musicals: 60 hours
- Theatre: 50 hours
- Dance: 40 hours
- A Cappella, Comedy, Others: 20 hours
- All tech week schedules must not exceed the maximum tech staff hour limitations for your organization.
- For example, a theater group and an a cappella group that are space sharing will get a total of 60 hours - 50 from the number of hours allocated to theater and 10 from being a space share.
- If the maximum tech hours are exceeded your organization will lose performance privileges for the following semester or year.
- IGT: 6
- Houston Hall: 4
- Rainey: 4
- Harrison: 6
- Irvine: 6
- Zellerbach: 6
- Prince: 4
- Arrive on-time one hour prior to show start to undergo orientation with House Manager.
- Dress Code for front of the house usher staff is all black business casual.
- Assist with event programs. Duties include stuffing programs with inserts, distribution of programs to stands, maintenance of programs and collection of programs at events' end.
- Actively assist with established emergency procedures. (Familiar with location of exits and emergency behaviors)
- Assist House Manager with procedures related to safety and security of the patrons and center.
- Assist patrons with disability-related issues.
- Provide accurate knowledge to patrons regarding venue logistics (i.e. location of ticket office, restrooms, phones, concessions, coat check, etc.)
- Read event tickets and ensure proper dates, times and location of theatre before permitting patrons in.
- Escort patrons to their seats.
- Monitor physical surroundings in assigned area prior to and throughout event for safety, cleanliness and functionality; contact the House Manager with questions, comments, or concerns.
- Respond quickly and courteously to patrons' needs, questions, comments, or concerns with answers and/or action.
- In case of emergency, actively assist in safeguarding patrons.
- Check out with House Manager at end of event.
- You may not use regular tape to put up posters in Platt House. You can ONLY use poster putty or painters tape in Platt House and any painted wall surface in other buildings.
- If your poster is put up with regular tape, it will be taken down and you will not be allowed to put up posters in Platt for the remainder of the academic year.
- Posters must include "There is no alcohol permitted at this event" and the PAC and SAC logos.
- You may not poster over other university organizations
- You may only post two posters on each kiosk.
- You may not poster on the ground, poles, signs, benches or buildings.
- You may chalk Locust Walk and Wynn commons and only on uncovered ground where rain will wash it away.
- You man not chalk buildings, building steps or any decorative item (like the compass).
- You may not use spray chalk or hair spray over the chalk.
- You must have permission to post in any university building, particularly college houses.
- All Program Covers will include:
- The PAC and SAC Logos
- Download the PAC Badge Logo here.
- "Alcohol is not permitted at this event. Violators will be sent to the Office of Student Conduct."
- The following Thank you's (Please refer to the Contacts Page to find the applicable names of people who helped with your show)
- Platt House Staff
- The Tech Company
- The Venue Staff
- Donors, Etc.