PAC Handbook - Transitioning Boards

Every year, performing arts groups undergo some changes in their student leadership. During these transition processes, keep in mind some of the following suggestions:

  • Make a "manual" for each position that is updated each year. This manual stays with the organization as a living document, providing guidance and suggestions for the current position holder, from their predecessors.
  • Have individual meetings during which the outgoing and incoming position holders sit down and chat about what the year looks like and how to do all aspects of the position.
  • Have joint board meetings at which both the outgoing and incoming boards are present. This can be a chance for outgoing boards to show the incoming boards how they function, or for the incoming boards to run things with advice and feedback from the outgoing boards. Or maybe a combination of both!
  • Have outgoing members reflect on their year and provide a list of suggestions/improvements for the incoming members to peruse.
  • As an incoming board, have a retreat. There are different kinds, ranging from ones solely dedicated to helping the new board become better acquainted and develop teamwork, to ones focused around building goals, setting up timelines, and coming up with an overall framework for the year to come. Find what works for your group.
  • Meet with your subcommittee chair (either as a board or just the President/Chair) so the subcommittee chair can make sure the new board is doing everything they need to PAC-related. This is also a chance for the subcommittee chair to get a sense of what the new board wants to accomplish, making it easier to provide support throughout the year.
    Also make sure you let your subcommittee chair know the new board's contact information and to update any information (website link, )
  • If there are any concerns or areas of improvement that seem outside the realm of the board, consider asking your subcommittee chair or PAC-Exec as a whole to give you advice or a plan of action.
  • Remember to transition email addresses, account information, etc. if needed. (ex. Websites, Facebook pages, Youtube, Dropbox)