Policies & Forms

Payment With University Budget Code

University and University-sponsored organizations will be required to provide a 26-digit University budget code prior to the event.  Once the charges have been finalized, a detailed invoice will be sent to the organization's contact or budget administrator listed on the reservation application.  All event charges will be billed to the account number provided by the organization.

If substantial costs are estimated for an event, the Perelman Quadrangle and VPUL Performing Arts Facilities reserves the right to bill the total estimated cost to the University account number prior to the event.

Payment Without University Budget Code

University organizations without an account number and non-University organizations must pay the estimated charges for their event at least ten business days prior to their event start date.  Payment may be made in cash, money order, cashier's check, or credit card (VISA, MasterCard, American Express, or Debit Card).  If payment is made with a personal or corporate check, the check must be received at least two weeks prior to the event.  If all estimated charges are not paid in advance under the conditions outlined above, the event will be canceled.

If the actual event charges exceed the estimated charges, the organization will be billed for the remaining balance.  Payment must be made in full within thirty days of the billing date on the invoice or the organization will lose reservation privileges for the buildings until the account has been settled.  A second invoice will be mailed at that same time.  If payment is not made in full within thirty days or the billing date on the second invoice, all upcoming events for that organization will be canceled and reservation privileges will not be reinstated until the account has been settled.

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