Perelman Quadrangle's facilities can be reserved by student groups, faculty, staff, and Penn community members. Activities range widely from advertising tables to board meetings and social gatherings.
Applications for spring (January through April 2018) and summer (May through August 2018) are now accepted.
Priority applications for fall (September through December 2018) are accepted beginning March 15, 2018.
The deadline for priority reservations is Thursday, March 22.
Clients submitting applications on or after March 15 will be notified on or before April 23 as to whether or not their request has been honored. Classroom requests will be confirmed the first week of fall classes. Those submitting applications after March 22 will be confirmed after April 23 in the order they were received.
On this page:
- Penn Reservation Checklist
- Penn Room Rates
- Penn Eligibility & Scheduling
- Penn Cancellation Policies
- Meet the Event Coordinators
- Identify your Penn group (Student, University, or Faculty/Staff).
- Find venues and room rates below.
- Submit the availability form here (or find above) and complete the official request form that follows.
- Your event coordinator will contact you approximately two weeks before your event date to discuss all your event needs.
- Familiarize yourself with the policies provided below
We offer five main building venues, as well as two outdoor venues, for use by the Penn Community. These venues are inclusive of over 50 different spaces. Please visit our Venues page for more information on the specifications of the spaces we offer.
Approved Student Organizations may reserve Perelman Quadrangle's available spaces free of charge. All other Penn-affiliated groups may reserve facilities at discounted rates.
Penn Registrations prioritize Student Organizations, University Organizations, & Faculty/Staff Organizations in the following way:
- First Priority: Student organizations, those registered with the Office of Student Life as well as University organizations, and having a membership consisting primarily of students, faculty, staff, or alumni
- Second Priority: Faculty/Staff organizations, recognized University departments conducting official University business
- Third Priority: Alumni organizations, recognized alumni groups brought together for a University-related activity
- Fourth Priority: Non-University organizations & Private clients (They will reserve through Private Reservations Tab)
The University gives special scheduling preferences to certain groups as follows:
- High Holiday Services: Irvine Auditorium for Rosh Hashanah and Yom Kippur
- Music Department: Irvine Auditorium Main Hall and Amado Recital Hall
- SPEC and NEC: Irvine Auditorium Main Hall reserved for three dates each semester for the Social Planning and Events Committee (SPEC) and the Fox Art Gallery for SPEC art gallery showings and receptions, The NEC has priority to host one Student Government Information Session in Claudia Cohen G17, and one GET OUT the Vote event in the Houston Hall Flags each semester)
- Performing Arts Council: Iron Gate Theatre and the Houston Hall Auditorium for performances. Rehearsal priorities for the Iron Gate Theatre stage and rehearsal room, the Platt Rehearsal Hall and the Emily Sachs Dance Gallery in Irvine
- Traditional University Events: New Student Orientation, New Student Convocation, Family Weekend, Homecoming, Baccalaureate, Ivy Day, Alumni Weekend and various graduations
To cancel your event, please notify the Event Coordinator assigned to your event or submit a cancellation form to the Perelman Quadrangle administrative office in Houston Hall room 307. Telephone cancellations must be made during normal business hours (9am-5pm, M-F) with the event coordinator, or the Scheduling Coordinator of the Perelman Quadrangle.
For events staff by but not limited to the Perelman Quadrangle, University Housekeeping, SpectaGuard or Penn Police, the client must cancel at least two business days prior to the event. Any client that fails to do so will be subject to all staffing charges associated with the event. Any organization that does not show up for their event without cancelling will also be subject to all staffing charges associated with the event.
|Laura Collins||Katrina Shope||Alexis Celotto||Christina Ruzzo|