Office & People


Room Reservation

This form is for the reservation of space in the Perelman Quadrangle including performing arts facilities, green spaces, multipurpose spaces and non-academic events in central pool classrooms. The information provided will be sent to a Scheduling Coordinator who will process the request and reply via email. No reservations are considered final until a confirmation email has been sent by the Scheduling Coordinator. This form is for use by university clients only.

Need catering for your event? Contact Bon Appetit for full service catering quotes customized especially for your event! Don't forget to ask about monthly specials that are available to only Perelman Quad guests!

Mandatory fields marked with a red * asterisk.

Personal Information
Organization Type:*

Billing Information

Registered student groups are not billed for rooms, chairs and/or up to six 6' undressed, rectangular tables. Other additional charges may apply and must be paid in advance. All other university organizations must provide a budget code (even if paying with an alternative method).

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Is your billing address different from your personal address?

Room Request
Is this a recurring event?*
How often will the event recur (events can not be scheduled for more than one semester at a time)?*


On what day(s) will the event recur (select all that apply)?*
This recurring event will...*


Event Type:*
Do you have a 2nd Request?*
Is this an alternate or additional request?*
Is this a recurring event?*
How often will the event recur (events can not be scheduled for more than one semester at a time)?*


On what day(s) will the event recur (select all that apply)?*
This reoccurring event will...*
Event Type:*
Do you have a 3rd Request?*
Is this an alternate or additional request?*
Is this a recurring event?*
How often will the event recur (events can not be scheduled for more than one semester at a time)?*


On what day(s) will the event recur (select all that apply)?*
This recurring event will...*
Event Type:*
Note: An additional Facility Use Permit must be submitted before your reservation application is considered. Please submit the permit here.

Note: You must also review the policy on the use of College Green here.


Event Information

Please be very detailed as to event type, purpose, etc.
Will your event be open to the public?*
Do you require accomodations for person(s) with disabilities?*

Food and Beverages

Food and beverages are not permitted in classrooms. If refreshments are to be provided by the client, then the Perelman Quadrangle must be notified in advance. Additional housekeeping and/or guard coverage charges may apply.

Will food/beverages (including alchohol) be present/served?*
Food/beverages will be:*
A representative from the Bon Appetit catering service will contact you.
Please check below to indicate that you and the outside catering company have read, understand and agree to abide by the Perelman Quadrangle Caterer Guidelines.*
Will alcoholic beverages be present/served?*

Audio Visual

Amplified sound in outdoor spaces is permitted only after 5pm. Sound levels may not exceed 85 decibels. Certain locations and audio/visual configurations require technician services at an additional cost. The Director of Audio Visual Servies will contact each event to discuss the

Audio visual needs.Please note that a full estimate cannot be produced until your rider is submitted and processed.                
Will audio/visual equipment be needed?*
There will be additonal charges for all audio visual requests for all groups INCLUDING STUDENTS

Please check all equipment that applies (to be provided by Visual Sound):
*


Room Configuration
Room Configurations

Please check the room configuration needed for your event:*
*

* Remember, classrooms only permit a typical classroom configuration


Misc.

Certain events in Irvine Auditoriums's Main Hall, Iron Gate Theatre and Houston Hall must be ticketed. These tickets will be printed by Perelman Quadrangle and provided/charged to you, the client for distribution. Admission to these spaces for the event will only be granted to persons with an official Perelman Quadrangle Ticket.

Will an admission fee, ticket and/or donation be required for entry?*
Has/will this event be publicized?*
Please check all that apply:*


Will speakers, government officials and/or dignitaries be featured and/or present?*
 
 Would you like to provide additional details about your event?*
 

Completing this form does not create a reservation for, nor does it constitute University approval or confirmation of requested facilities or event services. This form shall not constitute a binding agreement for the use of University facilities. A Perelman Quadrangle representative will respond to all completed request forms in a timely fashion when:

1) All portions of this form have been completed.

2) Written confirmation has been received from Perelman Quadrangle, Campus Union and Performing Arts Facilities.

3) All required deposits or appropriate budget numbers have been received by the University. For certain events, a contract will be provided along with instruction for deposits and insurance requirements.

The Perelman Quadrangle reserves the right to reject event requests. If special event services are deemed necessary and assigned by the University, or if details of the event are altered by the Organization at any time, the University has the right to reassign space or to cancel the original reservation. Additional charges are associated with most special event services. These charges are the responsibility of the Organization and must be paid in full (or a 26-digit budget code must be submitted) prior to the event. Further, the Organization's use of the requested facilities will be subject to the following terms and conditions:

1) Organization agrees that it will be held financially responsible for all damages or harm to the facilities resulting from the Organization's use thereof.

2) Organization must comply with all applicable University policies, procedures, rules and regulations including, but not limited to, the University policies regarding the Use of Alcohol and Drugs, Non-Discrimination, Classroom Guidelines, Use of Facilities, Open Expression Guidelines, and Code of Student Conduct.

Upon submission of this form, you will be directed to a page where you may print a copy of this request for your records.